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Office/Clerical Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Please check to see which documents (i.e., resume, CV, cover letter, list of references, recommendation letters, etc.) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. An official copy of your transcript may be required upon hire for this position. All positions will be open until an adequate applicant pool has been reached. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application. Clayton State University is committed to providing equal employment opportunity to all qualified applicants, without discrimination on the basis of race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation or veteran status, as a matter of University policy and as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230.

Posting Details

Position Information

Business Title Student Accounts Representative
Job Title Office/Clerical Assistant
Posting Number S2012634
Position Type Staff

Position Summary Information

Position Summary

The successful candidate must be able to work independently and with a high degree of accuracy in a very busy environment. Must be committed to quality customer service, demonstrate problem solving skills and conduct all business transactions at the highest professional standard.

The applicant offered this position may be subject to a pre-employment drug test.

Qualifications

• Significant experience in accounts receivable and audit
• Banner and PeopleSoft preferred

Minimum Education Requirements

High School Diploma with at least seven years of experience in accounting or related field, Bachelor Degree preferred.

Responsibilities Summary

• Follow established procedures for processing receipts, cash etc
• Petty cash (Campus wide)
• Prepare bank deposits
• Investigate and resolve deposit queries
• Process adjustments
• Communicating with customers via phone, email, mail or in person
• Posting daily cash receipts
• Monthly reconciliations
• Miscellaneous reporting in Excel
• Research and resolve Accounts Receivable issues with customers’ chargebacks
• The ability to multi-task
• Other duties assigned

Knowledge Skills and Abilities

• Effective organizational and time management skills; excellent oral and written communication; teamwork; and a strong technical (information systems) aptitude
• Ability to sometimes function independently; ability to communicate effectively with multiple offices and individuals; ability to synchronize accounting practices and information systems.
• Thorough knowledge of generally accepted accounting principles and practices
• Knowledge and understanding of federal cash management regulations
• Knowledge of FERPA regulations
• Ability to utilize problem-solving techniques to find solutions to complex accounting problems
• Knowledge of Excel and Access in order to quantify and illustrate management reports, comparisons, impacts and/or projections
• Ability to maintain confidentiality of student records and information

Posting Detail Information

Open Date
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Please check to see which documents (i.e., resume, CV, cover letter, list of references, recommendation letters, etc.) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. An official copy of your transcript may be required upon hire for this position. All positions will be open until an adequate applicant pool has been reached. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.

Clayton State University is committed to providing equal employment opportunity to all qualified applicants, without discrimination on the basis of race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation or veteran status, as a matter of University policy and as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a high school diploma or GED?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents