Operation Services Specialist

Posting Details

Position Information

Business Title Operation Services Specialist
Job Title Operation Services Specialist
Posting Number S2012656
Position Type Staff

Position Summary Information

Position Summary

The Operation Services Specialist is responsible for promptly reviewing all submitted campus contracts to ensure compliance regarding the institution’s contractual and financial obligations. The position also oversees compliance of the comprehensive loss and control program (CLCP) regarding risk and exposures of state property and employee safety. In addition, this position will annually determine and submit required insurance coverage to the Department of Administrative Services (DOAS), assist Facilities Management in ensuring compliance of the Single Stream Recycling program, update and maintain the Operation Services website, and manage the Recycling budget.

The Specialist position will also provide back-up customer service support for the LakerCard Center. These duties include accepting LakerBucks deposits and answering questions about accounts; producing ID cards; selling meal plans; answering questions about Bank Mobile, SmartPrint, and vending; delivering paper and toner to SmartPrint locations across campus; generating reports using Excel. Some evening and weekend work may be required.

The applicant offered this position may be subject to a pre-employment drug test.

Qualifications

2 years of experience in a related field

Minimum Education Requirements

Bachelor’s degree

Responsibilities Summary

• Responsible for reviewing submitted campus contracts for the State of Georgia, Board of Regents and E-verify compliance regarding the institution’s contractual and financial obligations; educate contract owner of the review and routing process; communicate and negotiate terms, if needed, with third party vendors.
• Provides back-up support for the LakerCard Center, including: accepting LakerBucks deposits and answering questions about accounts; creating ID cards; selling and assigning meal plans; providing support for Persona access control for Laker Village. Issues refunds and provides first-line troubleshooting support for vending and SmartPrint services.
• Assists Facilities Management in ensuring compliance of the Single Stream Recycling program, and acts campus liaison with recycling provider to implement and expand sustainability initiatives. Manages recycling budget.
• Coordinates with departments regarding the state-wide CLCP program to better manage departmental risks by monitoring loss prevention/control policies and procedures; act as campus liaison with DOAS and campus community regarding incident reporting; participate in the Safety Committee that reviews and evaluates claims to determine preventability and any corrective actions; maintain loss history data.
• Updates and manages the Operation Services website.
• Annually coordinates with applicable departments to determine campus insurance coverage for the state provided insurance policies and submit information to DOAS and to the state’s BLLIP portal.

Knowledge Skills and Abilities

• Working knowledge of: Windows and Microsoft Office; the BOR and State contractual laws and statues; loss prevention and control programs; DOAS insurance requirements and understanding of the Georgia’s Building Authority BLLIP program.
• Demonstrate attention to details; communicate and coordinate well with peers and supervisors, as well as, work with minimal supervision; exhibit organizational skills. Cash handling and customer services skills.
• Ability to interpret federal and state regulations and statues; to exercise discretion and independent judgement, and ability to maintain a budget.
• Occasional evenings and Saturdays as needed.
• Ability to lift 25-30 lbs. and use a push cart to deliver supplies.

Posting Detail Information

Open Date
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Please check to see which documents (i.e., resume, CV, cover letter, list of references, recommendation letters, etc.) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. An official copy of your transcript may be required upon hire for this position. All positions will be open until an adequate applicant pool has been reached. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.

Clayton State University is committed to providing equal employment opportunity to all qualified applicants, without discrimination on the basis of race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation or veteran status, as a matter of University policy and as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's Degree?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents