Assistant Bursar

Posting Details

Position Information

Business Title Assistant Bursar
Job Title Assistant Bursar
Posting Number S2012680
Position Type Staff

Position Summary Information

Position Summary

To be responsible for the efficient and effective organization and operation of all functions of the billing, collection, deposit, disbursement and record maintenance of student and other related monies.

The applicant offered this position may be subject to a pre-employment drug test.


• Bachelor Degree in Accounting, Finance or related field.
• Five years of work experience in accounting, accounts receivable, banking, or customer service.
• Experience with Ellucian (Sungard/SCT) Student Banner system or five years of experience working with an on-line, integrated financial computer system is required.

Minimum Education Requirements
Responsibilities Summary

• Under the direction of the Bursar supervise, organize, perform the billing, collection, deposit, disbursement and record maintenance of tuition and fees and other University and student related funds; participate in the establishment of policies/procedures regarding the above activities.
• Participate in the maintenance of accurate financial records to facilitate information flow between the Bursar’s Office and the Business, Accounting, Enrollment Services and other offices throughout the University, ensure coordination of functions with related offices.
• Participate in the reconciliation of the Bursar’s Office records with those of the Accounting Office to ensure complete agreement of billing, receipts, disbursements and outstanding receivable records.
• Prepare as needed weekly, monthly, quarterly and annual reports and analyses.
• In conjunction with the Bursar, assume responsibility for the operation, maintenance and program enhancement of the automated Student Information System as these activities pertain to the Bursar’s Office.
• Build, test, and maintain Refund Table (and associated forms and tables) for use with Banner for all sessions each semester based on appropriate beginning and ending dates and current university refunding
policies. Reconciliation and execution of the refund process to Higher One.
• Manage the collections process, including but not limited to creating and monitoring A/R aging’s, sending collection letters, calling delinquent accounts, preparing accounts to be turned over to a collections agency, working directly with collections agency, updating student accounts weekly, and verifying agency fee for performance.
• Process write-off’s as needed.
• Participate in the Title IV withdrawal calculations for all students who receive financial aid.
• Prepare and constantly update the Bursar’s Office Procedures Manual.
• Prepare and/or supervise the preparation of the daily journal entry forms, receipt transmittal vouchers, and the monthly statements concerning checking account reconciliation and coordinate these functions with the Bursar’s Office.
• Deal directly with students or others to resolve all problems and complaints concerning student accounts.
• When required, assume full responsibility of the department, all campuses, in the absence of the Bursar.
• Lift and carry boxes containing student records, reports and office supplies.
• Update, file, and/or retrieve student files, reports and other related material from files, requiring bending and or stretching.

Knowledge Skills and Abilities

• Must be a self- starter with the ability to organize and coordinate large workloads in a timely and effective manner.
• Must have strong interpersonal skills.
• Must be able to establish and maintain positive and productive working relationships within the office and with all other members of the University community, as well as with other State offices and external agencies.
• It is essential for the successful candidate to be able to handle problem customers.
and or situations in a professional, composed and effective manner.
• Strong oral and written communication skills are essential.
• Supervisory experience a must

Posting Detail Information

Open Date
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Please check to see which documents (i.e., resume, CV, cover letter, list of references, recommendation letters, etc.) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply. An official copy of your transcript may be required upon hire for this position. All positions will be open until an adequate applicant pool has been reached. Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application. Clayton State University is committed to providing equal employment opportunity to all qualified applicants, without discrimination on the basis of race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation or veteran status, as a matter of University policy and as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor Degree or Advance Degree?
    • Yes
    • No
  2. * Do you have PeopleSoft experience?
    • Yes
    • No
  3. * Do you have Banner experience?
    • Yes
    • No
  4. * Do you have 5 years or more of accounting experience?
    • Yes
    • No
  5. * Do you have 5 years or more of higher education experience?
    • Yes
    • No
  6. * Do you have 3 years of supervisory experience?
    • Yes
    • No
  7. * Do you have accounts receivable or collection experience?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents